Job type: Full-time
Position Summary
The Finance & Administrative Coordinator supports daily financial operations across multiple
entities, with a focus on payroll, billing, intercompany transactions, and administrative
compliance. This role plays a key part in ensuring accurate financial processing, timely
payments, and smooth coordination between internal teams and external partners.
Key Responsibilities
Payroll
• Process and support payroll for multiple entities
• Distribute payroll checks and pay stubs
• Maintain compliance with payroll tax requirements by registering in new states and localities
• Communicate with payroll providers (e.g., Paychex) and internal team as needed
Billing & Accounts Payable
• Manage invoicing for multiple entities
• Process and track cross-company accounts payable
• Support intercompany billing and reconciliations
• Ensure timely and accurate invoice processing and documentation
Cash & Transaction Management
• Prepare and record deposits
• Maintain organized records of daily financial transactions
• Communicate with customers on aging receivables
Administrative & Office Support
• Manage office supply inventory and ordering
• Support general office operations to ensure efficiency and organization Business Registration & Compliance
• Register business entities in new states as needed
• Monitor and respond to state correspondence and compliance requirements
• Coordinate with payroll providers and accounting team to maintain compliance across
jurisdictions
Qualifications
• Bachelors in Business Administration or 2+ years of experience in accounting, payroll, or
administrative support
• Familiarity with payroll systems (Paychex or similar preferred)
• Basic understanding of accounts payable/receivable
• Strong organizational skills and attention to detail
• Ability to manage multiple entities and priorities simultaneously
• Proficient in Microsoft Excel and standard office software
• Experience with Quickbooks Desktop (preferred)
Key Traits for Success
• Highly organized and detail-oriented
• Proactive and able to work independently
• Strong problem solving skills
• Comfortable handling both financial and administrative responsibilities
• A positive attitude towards employees, customers, and visitors, with a strong commitment
to teamwork.
• Honest and ethical with the ability to maintain discretion with financial & payroll
information
Reporting Structure
Reports to the Financial Operations Manager
Job Type:
• Full-Time
Schedule:
• 8-Hour Shift• Day Shift, Monday to Friday
Benefits:
• 401(k) with matching
• Dental Insurance
• Health Insurance
• Life Insurance / Short-Term Disability
• Paid Time Off
• Vision Insurance
• Paid Holidays
